Vietnam’s growing globalization has significantly increased the demand for certified translation and notary services. As both Vietnamese and foreigners engage in international business, certified notarized translation services have rapidly expanded in quality and availability.
Are there any special considerations when it comes to notarizing documents in Vietnam? What should you keep in mind when searching for a notary office near me in Ho Chi Minh City? The Nest Asia answers these questions and more in the article below!
Overview of Certified Translation and Notary Services
Notary translation is a comprehensive service that combines both translation and notarization.
Translation involves converting the content of a document from one language to another while preserving the original meaning, enabling readers to access information quickly and accurately.
Notarization, on the other hand, is the process in which a notary—whether at a private notary office or a public office at the district or city level—verifies the translator’s identity, signs, and affixes a notary seal to the translation to ensure its authenticity.
Read More: 2014 Law on Notarization in Vietnam
Process for Translation and Notary Services
Choosing a reliable translation agency that offers Vietnamese translation and notary services for your important documents is a crucial decision. A poorly done translation can lead to complications down the road, so ensuring a professional and efficient working process is key to avoiding future issues.
At The Nest Asia, we help you connect with a trusted translation agency to ensure your documents are properly certified. We handle certified translation and notary services with precision, following a clear, structured process to meet every client’s needs. Here’s how the process works:
Step 1: Receiving Project Information
Once we receive all the necessary documents and details, The Nest Asia will provide a detailed quote and estimated translation timeline promptly.
Step 2: Making Payment
We offer two payment methods, including cash, bank transfer, ensuring flexibility for all clients.
Step 3: Translating
Our professional translator will begin translating the documents, ensuring all instructions are clearly understood. Any necessary adjustments will be made to deliver the highest quality translation.
Step 4: Certifying the Translation
If needed, we can provide a certification of translation accuracy at affordable fees, ensuring that the translation is accurate and true to the original document.
Step 5: Notarization
After the translation is certified, we collaborate with a notary to notarize the translation. If there are no issues, the notary’s signature and official seal will be added.
Step 6: Delivering the Final Work
Once the translation is certified and notarized, for your convenience, you can receive the soft copy via email or collect the hard copy at our office, or both if needed. We ensure easy access through a personal account.
For standard documents like ID cards, passports, birth certificates, and marriage certificates, the translation process usually takes 2-3 days. More complex documents may require additional time for translation and editing.
How Much Does Translation and Notary Service Cost?
As a major economic, commercial, and tourism hub, translation rates are typically higher than in other regions of Vietnam. The cost of notarized translation is influenced by several factors:
- Type of Document: Standard documents like ID cards, passports, birth certificates, and marriage certificates usually have a fixed, lower rate compared to more complex documents.
- Translation Field: The complexity of the document also affects pricing. Specialized documents requiring industry-specific knowledge will typically cost more to translate.
- Length of Document: Longer documents take more time and effort to translate, edit, and format. Consequently, these will be priced higher than shorter documents.
- Language Pair: The language combination affects the price. More common languages like English, Korean, and Chinese tend to have more competitive rates, while less common languages, such as Lao or Thai, may cost more due to fewer available professional translators.
- Urgency: If the translation is needed urgently, you can request expedited service for an additional fee.
Important Notes on Translating and Notarizing Documents
When using translation and notary services, it’s important to pay close attention to the validity period of documents, as this varies across different types of papers. In Vietnam, there are three types of validity for notarized translations:
- No Expiration Date: Documents such as academic transcripts, degrees, and driver’s licenses typically do not have an expiration date, provided the original copy is not revoked, canceled, or invalidated.
- Valid for a Specific Time: Certain certificates, like certificates of marital status or personal documents, will remain valid only for a specified period as outlined by law for each document type.
- Valid for a Short Time: Some documents, such as medical reports or criminal records, are only valid for a short period (often 6 months) or as specified by law.
To avoid complications, it’s recommended to choose a professional and credible translation agency. While it’s not illegal to translate documents yourself for personal purposes, for notarization, translations must be performed by a certified translator or a professional translation agency that meets the legal requirements. This ensures your documents are accepted for official use.
Ensure your documents are properly notarized and translated—reach out to The Nest Asia today!
Conclusion
When it comes to certified translation and notary services, it’s essential to choose a trusted provider to ensure your documents are accurately translated and legally recognized. Whether you’re searching for a notary office near me or need certified notarized translation services, working with a professional agency ensures the process is handled efficiently and in accordance with the law. For all your needs in notarizing documents in Vietnam, contact The Nest Asia to get reliable, timely, and professional assistance. We are here to guide you through every step!
About Us
The Nest Asia is a one-stop resource offering comprehensive information, practical relocation advice, cultural insights, valuable connections, and trusted services to help expatriates living in Vietnam navigate the transition, overcome challenges, and build a fulfilling life abroad. Starting your journey in a new country can often feel overwhelming. The Nest Asia is your trusted partner – we’re here to simplify that process and ultimately make Vietnam feel like home for you and your loved ones.
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Disclaimer: The Nest Asia is not an authorized provider of official government or non-government services. The information provided is intended for general guidance only. While we strive to offer accurate and timely information, we make no representations or warranties regarding its completeness or accuracy.
